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Video instructions and help with filling out and completing I-9 Form Process Flowchart
Hi my name is Mallory bass or I'm an HR manager with staff 1hr and I'm here to tell you about the new i-9 form so recently the USCIS released the dy9 form that employers must begin using on January 22nd of this year it's basically the same as the last i-9 form but now you'll need to complete it using a computer and there have been a few minor changes that I'll show you this form has been designed to be a smart form to help reduce technical errors that commonly occur and cause fines so long show you the form as always you'll need to have the employee complete section 1 of the form the employer cannot do this for the employee they'll enter in their name their address their date of birth or social security number email address telephone number if they have any questions about any of the fields and the information they're supposed to prin that field the form actually has in every field a little question mark button they can click on that and it's actually going to prthem with information regarding what should go in the field some other important things to note as far as changes on the new form the other last names used box this used to just say other names used and it was really frequently found that people would put in nicknames and that sort of thing well the USCIS now is saying that this box is only for other last names that have been used such as maintenance however if somebody doesn't have one then this field can't be left blank you need to put n/a in this field for not applicable additionally using an incorrect date format is a very common error that can cause a fine so it needs to be the two-digit date the two-digit month the four digit year in the order of month date year the form now actually has a calendar drop-down that you can use to help ensure that you're using the correct format and getting right date another common error for employees here is to use the current date instead of their date of birth so they just need to be cautious of that after the employee has completed that basic information they will scroll down and they will attest to their citizenship status whatever they select the form is actually going to auto populate other fields based on that selection so for example I have number one checked off and that has put not applicable in several of these other fields however if I change that to number three it's actually going to take away some of those not applicable and now it's going to prme with a drop-down where I select one of these down here for the signature of the employee and the date you cannot actually enter that in this field the form must be printed and that has to be.